Notice of Privacy Practices

Health & Psychiatry

(A DBA of Health and Psychiatrists Consultants LLC)
Effective Date: 1st April, 2026

1. PURPOSE AND LEGAL STATUS OF THIS NOTICE

THIS NOTICE OF PRIVACY PRACTICES (THE "NOTICE") IS PROVIDED TO YOU IN ACCORDANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 ("HIPAA") AND ITS IMPLEMENTING REGULATIONS, INCLUDING THE PRIVACY RULE (45 C.F.R. PART 160 AND SUBPARTS A AND E OF PART 164).

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU MAY OBTAIN ACCESS TO SUCH INFORMATION. PLEASE REVIEW THIS NOTICE CAREFULLY.

2. ENTITY IDENTIFICATION

This Notice applies to Health and Psychiatrists Consultants LLC, doing business as Health & Psychiatry ("the Practice," "we," "us," or "our"), located at:

3919 Tampa Road
Oldsmar, Florida 34677, USA
Phone: +1 (833) 377-2526
Email: legal@healthandpsychiatry.com

This Notice applies to all workforce members, healthcare providers, administrative personnel, and business associates acting on behalf of the Practice.

3. PROTECTED HEALTH INFORMATION (PHI)

For purposes of this Notice, "Protected Health Information" ("PHI") means any information, whether oral, written, or electronic, that identifies you or can reasonably be used to identify you and that relates to your past, present, or future physical or mental health condition, the provision of healthcare to you, or payment for such healthcare.

PHI includes, without limitation, psychiatric evaluations, diagnoses, treatment notes, medication records, appointment history, billing information, and communications between you and your provider.

4. OUR DUTIES UNDER HIPAA

The Practice is required by law to:

• Maintain the privacy and security of your PHI
• Provide you with this Notice of our legal duties and privacy practices
• Abide by the terms of this Notice currently in effect
• Notify you in the event of a breach involving unsecured PHI

We are further obligated to implement administrative, technical, and physical safeguards designed to protect the confidentiality, integrity, and availability of PHI, including secure electronic systems and encryption protocols used in telepsychiatry services .

5. HOW WE MAY USE AND DISCLOSE YOUR PHI WITHOUT AUTHORIZATION

Under HIPAA, the Practice may use and disclose your PHI without your written authorization for the following purposes:

5.1 Treatment

We may use and disclose your PHI to provide, coordinate, or manage your healthcare. This includes communication among providers, consultation with specialists, and coordination of psychiatric care delivered via telehealth platforms. Telepsychiatry enables licensed providers to deliver evaluations, therapy, and medication management remotely using secure communication systems .

5.2 Payment

We may use and disclose your PHI to obtain payment for services rendered, including billing, insurance verification, claims processing, and collection activities.

5.3 Healthcare Operations

We may use and disclose PHI for operational purposes, including quality assessment, staff training, compliance auditing, credentialing, accreditation, and administrative management of services.

6. ADDITIONAL PERMITTED AND REQUIRED DISCLOSURES

The Practice may also disclose your PHI without your authorization in the following circumstances, as permitted or required by law:

• Where required by federal, state, or local law
• For public health activities, including disease reporting
• For health oversight activities, including audits and investigations
• In response to court orders, subpoenas, or legal proceedings
• For law enforcement purposes under applicable regulations
• To avert a serious threat to health or safety
• For specialized government functions, including national security
• For workers' compensation programs

Such disclosures shall be limited to the minimum necessary information required for the intended purpose, unless otherwise mandated by law.

7. USES AND DISCLOSURES REQUIRING YOUR AUTHORIZATION

Except as described above, the Practice will not use or disclose your PHI without your written authorization.

This includes, without limitation:

• Use or disclosure of psychotherapy notes (where applicable)
• Marketing communications involving PHI
• Sale of PHI
• Disclosures not otherwise permitted under HIPAA

You may revoke your authorization at any time in writing, except to the extent that action has already been taken in reliance upon it.

8. TELEPSYCHIATRY AND ELECTRONIC COMMUNICATIONS

The Practice provides psychiatric services through telehealth technologies, including video and audio communication systems, which involve the electronic transmission of PHI.

You acknowledge that while such systems are designed to comply with HIPAA and maintain confidentiality, telehealth services inherently involve risks associated with electronic communication, including potential technical failures or unauthorized access despite reasonable safeguards.

The Practice employs secure, HIPAA-compliant platforms and encryption protocols to mitigate such risks and maintain confidentiality .

9. BUSINESS ASSOCIATES

The Practice may disclose PHI to third-party service providers, including telehealth vendors, billing services, cloud storage providers, and technical support entities, which perform functions on behalf of the Practice.

Such entities are designated as "Business Associates" and are contractually required to comply with HIPAA and safeguard PHI in accordance with applicable regulations.

10. YOUR RIGHTS REGARDING YOUR PHI

You have the following rights under HIPAA, subject to certain limitations:

• You have the right to access and obtain copies of your PHI maintained by the Practice.
• You have the right to request amendments to your PHI if you believe it is inaccurate or incomplete.
• You have the right to request restrictions on certain uses or disclosures of your PHI, although the Practice is not required to agree to all such requests.
• You have the right to request confidential communications, including alternative methods or locations for receiving information.
• You have the right to receive an accounting of disclosures of your PHI, subject to applicable limitations.
• You have the right to obtain a paper or electronic copy of this Notice at any time upon request.

Requests to exercise these rights must be submitted in writing to the Practice using the contact information provided herein.

11. MINIMUM NECESSARY STANDARD

The Practice adheres to the HIPAA "minimum necessary" standard, which requires that PHI disclosed or used be limited to the minimum amount necessary to accomplish the intended purpose, except where broader disclosure is required for treatment or by law.

12. BREACH NOTIFICATION

In the event of a breach involving unsecured PHI, the Practice will provide notification to affected individuals without unreasonable delay and in accordance with HIPAA and applicable state laws.

Such notification will include a description of the breach, the information involved, and steps you may take to protect yourself.

13. STATE LAW CONSIDERATIONS

Where applicable, state laws governing medical privacy, mental health records, or patient rights may impose additional protections beyond those provided under HIPAA.

In such cases, the Practice will comply with the more stringent standard.

14. SPECIAL PROTECTIONS FOR MENTAL HEALTH INFORMATION

Certain categories of PHI, including psychiatric records, psychotherapy notes, and substance use treatment information, may be subject to enhanced protections under federal and state law.

The Practice will not disclose such information except as permitted or required by applicable law or with your explicit authorization.

15. DATA RETENTION AND RECORDKEEPING

The Practice retains PHI for the period required by applicable federal and state laws, professional standards, and regulatory obligations.

Retention periods may extend for multiple years following the conclusion of treatment.

16. COMPLAINTS AND ENFORCEMENT

If you believe that your privacy rights have been violated, you may file a complaint with the Practice or with the U.S. Department of Health and Human Services.

You will not be retaliated against for filing a complaint.

17. CHANGES TO THIS NOTICE

The Practice reserves the right to modify this Notice at any time. Revised versions will apply to all PHI maintained by the Practice and will be made available on the Platform.

18. CONTACT INFORMATION

For questions, requests, or complaints regarding this Notice or your privacy rights:

Health & Psychiatry
Email: legal@healthandpsychiatry.com
Phone: +1 (833) 377-2526